General event terms and conditions

Every competitor enters and competes at his/her own account and risk. The road trafic ragulations (STVO) is to be obeyed by all cyclists. Race organisers reserve the right to make changes to the track, stages and organisation as may be required for the betterment of the race, for safety or other reasons. Alterations will be announced to the riders in time. Instructions from Police and race officials must be followed under all circumstances. At dangerous crossings, marshalls are obliged to stop riders in risky situations. Every participant of the race accepts the rules and regulations unconditionally. The organisers disclaim liability of any kind. Rules can be made by race officials only. Any other pieces of information or regulation are irrelevant. Race documents /papers will be issued at the registration office/ permanence only. Riders must deposit their licences at the registration office/permanence for the duration of the tour. For non-licenced riders disclosure is required.

Riders are obliged to meet all financial obligations – race organisers assume no financial liability whatsoever. Caution and care is an obligation to all participants! Mountain biking can be a dangerous activity and the competitor assumes all risk and responsibility for their safety and well being. Riders are asked to adapt their speed to the prevailing condition of the tracks, weather and their own skills! Street regulation must under any circumstance be obeyed. Riders who violate the rules will be called to account. Bicycle helmets must be worn at all times during competition. Damaged helmets must be replaced. Level crossings with red lights are equal to gated level crossings and violations will be punished according to UCI-catalogue.

All riders passing the finishing line within one second will be assigned the same time. Fines or other penalties including disqualification from a stage or the event may be imposed for flagrant breaches of the rules & regulations. Violations of the regulations can be punished by immediate disqualification of the event. Race organisers may disqualify any rider with a bike that doesn’t meet the demands of the race. Riders must stay on the marked tracks at all times. Cutting off portions o track or riding on unmarked track is prohibited. Competitors must complete 100% of the designated track in order to complete the stage. The qualifying time period is 50% of the fastest time in each category and stage. The race organisers and jury reserve the right to disqualify riders who failed to reach the prescribed time limit.

If a competitor fails to finish any stage of the race due to serious mechanical malfunction or other mishap, then at the discretion of the race jury the competitor may be allowed to continue the race. The organisers reserve the right to distribute prizes or prize money if less than five entrants in any category compete.

Unofficial vehicles or motorcycles are not allowed in the race of the Alpentour Trophy. Race organisation reserves the right to make changes to track or stages.
Organisers and competitors are obliged to keep the start and finish area clean and to avoid any damage to official or private property. Competitors are advised that throwing away waste materials (esp. Plastic bottles, gal or bar packaging material, cans, …) along the racing route is prohibited. Violations will be punished according to UCI-catalogue.
It is strictly forbidden to clean the bikes or vehicles in the river (drinking water for the region!). Riders must ensure that the cleaning or repair of bicycles is not undertaken in a manner or place that results in a deposit of rubbish, grease, oil etc. It is strictly forbidden for drivers to relief oneself within villages or in front of the public.
The race organisers disclaim liability for damage on bikes or luggage! Don’t lean bikes on any vehicle – we refuse any responsibility for such damage or theft.
Race numbers must not be manipulated, reduced in size or discarded! Overall leader and other category leaders are obliged to wear the leaders’ jersey with sponsorship labels provided by the race management. There must not be any alterations made to the sponsorship labels, as the promoter must be visible. Personal and team sponsorship labels are allowed on the front of the leaders’ jerseys underneath the official sponsors, to a maximum size of 25x25cm.

Stage marking
The Alpentour stages will be marked with neon green arrows. We however appeal to all competitors to orientate themselves and take part in the respective race briefing before the start! The Alpentour Trophy Stage may only be used in the course of the event!

Prematurely ending a Stage or the entire Event
All participants who end a Stage prematurely must sign out immediately with the Organiser on site (race officer or checkpoint) or using the emergency phone number printed on the backsite of the handle bar number. For Teams or Participants who do not sign out at the race office or check points or use the telephone number provided, the Organiser will launch a search party at the expense of the Participant.

Force Majeure
If the event or individual stages are cancelled or abandoned due to force majeure (e.g. bad weather, pandemic, fires, floods, storms, government action, travel restriction), reasons for which the organizer is not responsible, the organizer will be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g.travel and accommodation costs…..).
If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather…..), for which the organizer is not responsible, the organizer shall be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g.travel and accommodation costs).
If a participant is not allowed to enter Austria for the event or has to comply with the quarantine regulations on his return to his home country, the organizer is released from his performance obligations and is not liable for damage that the contractual partner or the participants suffer as a result (e.g. Travel or accommodation costs).
A reimbursement of the participation costs is excluded in the cases described above.
The participants have the right to participate in the newly specified event.

Alpentour Adventure
Teams will only be considered for ranking if they are recorded jointly at the finish. This implies that the first team member is not any more than two minutes apart from the second team member.

Introduction – Alpentour Regulation Guidelines!
With all of the happenings in the world over the past year, we have changed our registration guidelines for 2022 to provide you with some confidence and sureties when registering for this year’s 27th edition.
While we are extremely hopeful that the 2022 event will go ahead and know that due to ever emerging scientific knowledge about Covid and its vaccination programs that are currently being implemented, circumstances can and will change quickly. That is why we want to provide you with detailed information should the following occur:

  • What if you can’t make it to the event?
  • What happens if the event is postponed?
  • Do I need insurance?

We answer all these questions and more in our terms and conditions.

Cancellation by Participants
If for any reason a participant can no longer attend the 2022 event, the participant has the following options:

  1. Transfer their entry to the 2023 edition, (No fee)
  2. Transfer their entry to another person, (No Fee)
  3. Cancel their registration and obtain a refund less a cancellation fee as per the conditions below.

Cancellation refund amounts explained below:

  • Before 10/03/2022 – less 25% (cancellation fee included)
  • Before 10/05/2022 – less 50% (cancellation fee included)
  • After 10/05/2022 no refund possible anymore only transfer to 2023.

*Excluded: Postponed starting place are not part of these cancellation rules and are not entitled to refund of the entry fee. Participants whose participation fees have already been credited for the 2022 event due to the postponement of the Alpentour Trophy are not entitled to a refund of the participation fee.

Transfer of registration
In the event that the Covid-19 pandemic affects the Alpentour Trophy 2022 (e.g. non-reopened air traffic, destination or country of origin in the red zone), we allow the registration without fee to be transferred to another person or to the Alpentour Trophy 2023.
If a participant is not allowed to enter Austria for the event or has to comply with the quarantine regulations on his return to his home country, the organizer is released from his performance obligations and is not liable for damage that the contractual partner or the participants suffer as a result (e.g. Travel or accommodation costs).
A reimbursement of the participation costs is excluded in the cases described above. Participants have the right to participate in the newly specified event.

Postponement of the event
If the COVID pandemic still impacts the 2022 event and we are forced to postpone the Alpentour Trophy, we will credit the amount paid by participants for the Alpentour Trophy.

However, if the decision is made to postpone the race, the rider can choose between a full transfer of their entry fee for the June 2022 or June 2023 event, or a refund (valid until 15th of May 2022) minus 25%* (cancellation fee).

* Excluded: Entry places that have already been postponed are not part of these cancellation rules and are not entitled to a refund of the entry fee. Participants whose entry fees have already been credited for the 2022 event due to the postponement of the Alpentour Trophy are not entitled to a refund of the entry fee.

Pandemic rules!
We would like to point out that there may be regulations from the Austrian federal government!
If the Austrian federal government should stipulate that the participants, supervisors and accompanying persons at the Alpentour, must show a valid COVID-19 test when registering, the participants, supervisors and accompanying persons must pay the costs themselves.
If the federal government should stipulate further tests during the event, the participants, supervisors and accompanying persons must also bear the costs themselves.
The listed regulations also apply to participants from abroad, even if they have to undergo additional tests when they leave their home country, for example.
We will announce the ordinances prescribed by the federal government in good time. 

Cancellation insurance for participants
We always remind our participants and companions that they must be in possession of international accident insurance cover. In addition, we recommend that you take out a travel cancellation insurance, which also protects you from accidents, injuries, inability to travel or flight changes.

Our team is there to help
If you have any questions or would like to verify the details of your situation, please do not hesitate to contact us. Our team is happy to answer all your questions about how things will work in 2022.

 

Menu